A-1 Association Board Meeting
June 29, 2008 7:00 to 3:05 p.m.
Opening by President Greene
- Those in attendance -
Executive Officers present Greene, Devereux, Harris M. Hannah excused
General Board Members Baseball; Dyett excused, Orr not excused Basketball; A Hannah excused, Patrick not excused Football; Lavin present, Tineo not excused Softball; K. Hannah and George Hutchins both present Volleyball; Ed Cobb and Steve Williamson both excused
President Greene called for the resumption of any old business. K. Hannah advised the Board that therecould be none to conclude as there was no carryover from the last meeting.
Bob Devereux briefly reviewed the year end financial report which was approved at the General Meeting held on June 19, 2008. He fielded questions from J.Lavin and K. Hannah with regards to monies in their divisions. K. Hannah wanted an accurate balance on request. Devereux explained that this was not always possible due to funds that are afloat at various times during the season.
Devereux also reviewed the letter that will be sent to the schools with regard to the increase in travel from $12.50 to $15.00. The Board agreed that the letter should be sent as presented for review.
Devereux advised the Board that Sunshine Bank is now handling our corporate bank account. He also secured the required signatures for check transaction. The account was changed due to three attempts at theft by account identity theft.
President Greene submitted a plan for purchase orders to be submitted for division purchases over $500. This was rebuffed by those present through debate. It was left as status quo with the present procedure of calling the Treasurer to verify appropriations for expected expenditures. No dollar limit was decided.
President Greene advised the Division leaders that the Eterna Urn address is to be used when filing post-season forms to the FHSAA.
There were concerns expressed about the poor attendance at this meeting. K. Hannah explained that everyone should have known that this meeting was to be held within 10 days from the General Meeting, by our By Laws.
K. Hannah submitted the Spring Softball meeting schedule to the president. She discussed the FHSAA softball field clinic scheduled for Jan 24, 2009 that we will host and that coordination with baseball to eliminate any conflicts has been done. K. Hannah also presented her off-season field training at Daytona State.
J. Lavin reviewed the plans for the upcoming season. He talked about training, clinics and the depth chart for the division.
No old business
President Greene presented the Board with a list of 12 dates for future meetings. This was trimmed by the Board to 5. Future meeting will be held at the Crematory location at 3:00PM and are as follows:
August 24, 2008, November 23, 2008, January 25, 2009, and April 26, 2009. The General Membership Meeting date was not set.
A general discussion took place with regard to Board meeting attendance. President Greene agreed to enforce the by-law penalties set forth for not-excused absence from these meetings. Fines were discussed. A $50 fine was suggested but left to the discretion of the President.
Secretary Harris reviewed the policy of the Corporation supplying alcohol at corporate functions. This was to prevent legal liabilities. K. Hannah argued that this policy was not acceptable and said that her division was autonomous and would do what they felt was proper. President Greene said that this would be further discussed at a future time.
There was a bit of confusion on the present JLA procedures required. Various members contributed information on the subject. K. Hannah suggested that someone get clarification from FHSAA on what they presently require us to do. This chore was not assigned to anyone and no one volunteered.
Meeting adjourned at 4:40PM.